From 300 Clients to a Multinational Brand with Zooza
“We needed a system. With so many registrations, we couldn’t manage things manually anymore. Zooza listened to our needs in this very specific field of early childhood education and activities for parents and children.”— Saša Ragas, Founder of Baby Balance
Baby Balance started in 2016, when founder Saša Ragas worked with around 300 clients and a few instructors. What began as a local brand focused on healthy psychomotor development for babies and young children has since grown into a multinational franchise with dozens of locations and partners across borders.
Stage 1: Managing Local Demand
At first, the needs were simple but intense: managing over 1,000 monthly inquiries from parents who wanted to know where and when to attend classes, which instructor they were assigned to, and how to reschedule or pay if their child was sick. The admin tasks were overwhelming.
Solution with Zooza:
- Registration: A fully embedded registration form on the Baby Balance website helped parents easily choose the right group by age and see available time slots based on capacity.
- Waitlist and Notifications: Integrated waitlist with automated updates and reminders.
- Parent Zone: Zooza enabled a “parent profile” embedded directly into the website, where parents could manage attendance, payments, and class details without needing a password—thanks to the innovative magic link login.
Stage 2: Scaling with Franchises
As Baby Balance’s concept gained popularity, it started attracting entrepreneurs interested in franchising the brand. But franchising isn’t just about methodology—it’s about processes. Each new franchise inherited Zooza’s technology and ready-to-use systems.
Key Features Supporting Growth:
- Unified Franchise Management : One tool for all franchises, with standardized reports and sales systems.
- Network Reporting: Cross-location data insights for management.
- Cross-Franchise Features: Ability to manage replacement classes between locations.
- Sales Support: Displaying current courses across all locations, simplifying client decision-making.
- Brand Control: Centralized templates and communication tools ensure consistent brand voice.
- Localization: Support for different countries, currencies, payment preferences, and national holidays.
- API Access: As the brand grew, advanced integration needs were met with Zooza’s developer documentation and embedded tools.
Stage 3: Advanced Operations with 1,000+ Clients
With scale came complexity—and Zooza continued to grow with Baby Balance.
Advanced Tools in Use:
- CRM & Client Journey Management
- Marketing Communication & Automated Reminders
- Expanded Offerings: From in-person courses to webinars and livestreams .
- HR Reporting: Calculation of tutor pay based on seniority, class types, cancellations, and substitutions.
- Access Management : Sophisticated permissions across teams and locations.
- Calendar Management: Fast cancellations, substitutions, and frequent schedule changes.
- Invoicing & Accounting Integrations
- Custom Reporting Dashboards
“There was just too much admin. With Zooza, everything is automated. It manages most of our activities—from regular courses to workshops, livestreams, and events. The system unifies franchise operations, so we don’t have to think about sales processes—we can focus on methodology instead. Zooza looks and works like a custom-made tool, but at a fraction of the cost.”— Saša Ragas, Founder of Baby Balance
About Baby Balance: Group sessions for babies and children from birth to 6 years, focused on healthy psychomotor development and social-emotional growth. Operating in multiple countries, Baby Balance promotes prevention, movement, and early care for children—and now does so with the power of Zooza.
Learn more at babybalance.sk